DIRECTOR OF FACILITIES AND COMPLIANCE

General Job Description
The Director of Facilities and Compliance (DFC) is responsible for the overall management and operations of all physical facilities at Grace Lutheran Church and School (GLCS), 1200 Charles Street, La Plata, MD.  The Director will provide oversight and responsibility for the buildings, grounds, parking lots, equipment, building systems, general security, and housekeeping, ensuring the facilities are fully operational, safe, clean, and prepared for school, services, ministry activities and events. The Director will oversee and function as the primary GLCS representative with outside contractors and inspectors coming onto the property or in the building for equipment (HVAC, electrical, plumbing, mechanical, custodial) and property. This position will be responsible for all building and health compliance requirements associated with GLCS. Reports to the Senior Pastor.

Duties and Responsibilities - Facilities

  • Manage and perform all work related to the maintenance and repair of facilities (including, but not limited to, building inspections, HVAC, plumbing, electrical, custodial, landscape, waste management, and security.)
  • Manage all equipment.
    • Ensure HVAC and utility equipment are working properly.
    • Manage contracts with office technology vendors (copier, etc.) 
  • Negotiate and manage custodial support for the facilities.
    • Research competitive contracts and periodically review secured contracts.
    • Monitor performance and certify invoices for payment. 
    • Oversee and coordinate contracted custodial scheduling.
  • Purchase and maintain supplies and equipment on an on-going basis.
  • Serve as primary contact for facility-related emergencies, which may require evening and weekend work.
  • Work with appropriate government agencies to ensure that buildings are safe and meet current code requirements.
  • Implement, monitor, and follow policies and procedures designed to improve operations and minimize operating costs.
  • Maintain expenditures related to the building, facilities, and grounds repairs and maintenance in accordance with the approved budget. Prepare the required estimates for the annual church and school facility budget and monitor expenses to ensure that budget is maintained.
  • Collaborate with the Senior Pastor, Principal, and Board of Directors (primarily Finance Committee) to report problems, solutions and costs associated with projects not approved in the budget.
  • Schedule and coordinate work with outside contractors as necessary.
  • Develop and manage staff and volunteer facilities team. Schedule and coordinate efforts of the team as needed.  
  • Ensure hygienic, healthy, and safe working environment.
  • Maintain and monitor security to ensure a safe environment at GLCS. 
  • Ensure required training and inspections are completed.
  • Oversee and provide event coordination.
    • Ensure proper scheduling of set-up and take down for meetings, special events, worship, weddings, memorial services, and otherwise as directed.
  • Negotiate and manage the information technology contract.
  • Supervise manager of food and beverage services and maintain lines of communication.

Duties and Responsibilities - Compliance

  • Review and implement all requirements under applicable federal, state, and local laws associated with the church and school facility.
  • Responsible for all compliance pertaining to the distribution, consumption and permits regarding alcoholic beverages on GLCS property and at GLCS events.
  • Plan, train, and implement traffic control plans for school day student arrival and departure.
  • Maintain expenditures related to compliance in accordance with the approved budget. Prepare required estimates for annual church and school compliance budget and monitor expenses to ensure that the budget is maintained. Prepare monthly reports for Board of Directors.
  • Collaborate with the Senior Pastor, Principal, and Board of Directors (primarily Finance Committee) to report problems, solutions and costs associated with projects not approved in the budget.
  • Sign receipt/understanding of GLCS policy manual.
  • Perform other duties as assigned.

Additional Tasks

  • Review all insurance information for renewal.
  • Monitor van use and upkeep.
  • Document and register staff for CPR certification.
  • Complete DFC checklist on all on-boarding an un-boarding of staff. (Badges, car tags, keys, fobs, etc.)
  • Schedule regular fire, health, and safety drills and inspections in compliance with state and local laws and regulations.
  • Ensure required training and inspections are completed.
  • Evaluate security procedures.
  • Retain keys for all locks and issue/approve key distribution and records. 
  • Develop and implement the Emergency Response Plan with assistance from the principal.
  • Create and distribute directional signage updates to all rooms.

Qualifications

  • Profess a personal and mature commitment to faith in Jesus Christ and affirm the church and school’s statement of faith and mission and display a strong knowledge and understanding of Scripture by committing to regularly attending worship at Grace Lutheran Church and becoming known to both church and school communities.
  • Understand the importance of discernment, discretion, and confidentiality.
  • Approachable with easy and effective interaction with teachers, staff, both church and school communities and the community at large while demonstrating sensitivity to their concerns/needs.
  • Be positive, courteous, professional, and tactful in dealing with parents, students, teachers, and staff.
  • Must be familiar with and ensure compliance of all applicable federal, state, and local laws and regulations.
  • Maintain knowledge of the practices, methods, and equipment utilized in facility maintenance, construction, and repair activities; including skills and abilities related to plumbing, janitorial, electrical systems, painting, carpentry, construction and heating and air conditioning systems.
  • Knowledge of safety and security practices and protocol related to facility management.
  • Must be computer literate with knowledge in all Microsoft Office software.
  • Strong analytical and problem-solving skills.
  • Knowledge of the approaches and techniques involved in budgeting, labor relations, contract management, project management, record keeping, etc.
  • Demonstrate a strong work ethic and take initiative.
  • Ability to multi-task in a fast-paced environment, balance competing priorities and tight deadlines, work under pressure and remain flexible.
  • Ability to recruit and train others so the church and school are fully equipped to respond to any need pertaining to grounds and facilities.
  • Demonstrate sound judgment in decision making.
  • Understanding of and alignment with the core values, mission and vision of Grace Lutheran church.
  • Be certified in T.A.M (Techniques of Alcohol Management) and Crowd Control or be able to gain certification quickly upon hire.

Education/Experience
Minimum of (2) years in facilities management or related occupation.

Physical Demands

  • The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
  • Ability to lift/carry, up to approximately thirty pounds frequently.
  • Physical mobility and endurance to perform tasks while standing/walking for long periods of time (60 minutes or more).

Hours
This is a full-time, 12-month exempt position. The Director is expected to attend and support after-school and related church activities as required. 
 

Please direct inquiries to: jmarquardt@growingwithgrace.org.   

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